Programme Management Assistant Job in Addis Ababa | UNCTAD | JobsNoti

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General Information:

  • Job Title: Programme Management Assistant
  • Job Opening ID: 267134
  • Job Network: Economic, Social and Development
  • Job Family: Programme Management
  • Category and Level: General Service and Related Categories, G-6
  • Duty Station: Addis Ababa
  • Department/Office: United Nations Conference on Trade and Development
  • Date Posted: November 11, 2025
  • Deadline: November 18, 2025

Responsibilities:

The Programme Assistant is responsible for the following duties:

  • Provides assistance in support of planning and implementation activities/processes for, typically, a large and highly complex component of the departmental programme/project initiatives.
  • Completes general administrative tasks of ROA, including inter alia manage the front office of ALDC ROA, recording of time and attendance, arranging meetings and other events, makes reservations, monitors and follow-up on budget related tasks. Prepares and/or processes administrative requests/documents (e.g. requisitions, purchase orders, travel requests, contracts, expenditure authorizations, visa applications, etc.).
  • Assists in the coordination of programme/project planning and preparation; monitors status of programme/project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.
  • Assists in the preparation and analysis of programme/project budget proposals; provides assistance in the interpretation of budget guidelines; reviews and coordinates submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.
  • Assists in the monitoring and evaluation of programmes/projects; categorizes, updates, tracks and analyses data related to programmes/projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, etc.; carries out periodic status reviews, identifies issues and initiates requisite follow-up actions; prepares revised budget estimates; reports on budget revisions, expenditures and obligations, verifies availability of funds; ensures necessary approval and entry in computerized budget system; initiates financial authorizations for expenditures.
  • Collaborates with programme/project managers on performance reporting; liaises with relevant parties on the interpretation of the activities/services scheduled in the PB and various planning instruments such as the medium-term plan and internal work plans; provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.
  • Drafts programme/project summaries, coordinates review and clearance process, and coordinates with editor, translation services, etc. on finalization and publication of report multiple languages.
  • Provides Amharic language assistance support in the engagement with local stakeholders, where necessary, including first translation of documents or in meetings.
  • Serves as focal point for coordination, monitoring and expedition of programme/project implementation activities, involving extensive liaison with a diverse organisational units to initiate requests, prepare standard terms of reference against programme/project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organisation of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
  • Prepares, maintains and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews.
  • Drafts correspondence and communications related to all aspects of programme/project administration, including work plan and budgets, revisions and other related issues, as well as prepares unit contributions for a variety of periodic reports.
  • Provides guidance and training to new/junior staff, including Interns.
  • Performs other duties as assigned.

Qualifications and Experience:

Education

  • High school diploma or equivalent. The years of required relevant experience is reduced to five (5) with a first level University degree.

Work Experience

  • A minimum of seven (7) years of experience in programme or project administration, technical cooperation or related area is required.
  • Previous experience working with Pan African institutions is desirable.
  • Experience working in international non-governmental organizations and in international organizations such as the UN is desirable.

How to Apply:

Interested candidates should send their application through Online [Apply-Now]. For more details visit official website: unctad.org

UNCTAD Overview:

UN Trade and Development (UNCTAD) is an intergovernmental organization within the United Nations Secretariat that promotes the interests of developing countries in world trade. It was established in 1964 by the United Nations General Assembly (UNGA) as the United Nations Conference on Trade and Development but rebranded to its current name on the occasion of its 60th anniversary in 2024.