KMSS -Information Management Assistant Job in Addis Ababa | UNECA | JobsNoti

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The United Nations Economic Commission for Africa (UNECA) was established in 1958 by the United Nations Economic and Social Council to encourage economic cooperation among its member states (the nations of the African continent) following a recommendation of the United Nations General Assembly.

Job Information:

  • Job Title: KMSS -Information Management Assistant
  • Job Opening ID: 267627
  • Job Family: IMA
  • Category and Level: Consultants, CON
  • Duty Station: Addis Ababa
  • Department/Office: Economic Commission for Africa
  • Date Posted: Nov 24, 2025
  • Deadline: Dec 4, 2025

Duties and Responsibilities:

Background   The ECA Institutional Repository project was implemented in 2009 to provide a framework to systematically collect, manage, preserve and disseminate the technical publication of the United Nations Economic Commission for Africa.  The Project has diverse ongoing activities including digitization, cataloging of publications, batch imports, IR platform enhancements to mention a few. The project is mainly managed by KSS but given its institutional nature has participation from various sections, Divisions and Sub Regional offices. The first phase of the project was completed  in  2011  and  the  second  phase  of  sustaining  the  growth  of  the  repository  and completing the planned activities and consolidating the service has since started.  Despite  the  success  of  the  ECA IR  in  managing  and  making  available  all  the  technical information  resources  published  at  ECA,  not  all  types  of  information  materials  have  been included.  Notably,  the  information  resources  from the  External  Communications  and Media activities which equally provide relevant  information on ECA programmes and activities are currently not systematically organized nor are they accessible to users. With this in view, the ECA IR  provides  a  means  that  can  be  used  to  organize,  manage  and  disseminate  these information resources. To this end, the ECA IR multimedia project will be implemented to provide a framework to systematically  collect,  manage,  preserve and disseminate  all  information resources related to media activities, including photographs, videos, films, audio records, etc. Individual Contractor with library  and information  management  skills  is  therefore  required  to  collect,  catalogue, archive and digitize (as required) all the Communications and Media information resources.   Under the overall guidance of the Chief of KMSS and the direct supervision of the Project Manager, the successful candidates will: – review, and select existing multimedia information objects including videos, speeches, photographs, press releases on ECA activities for archiving;  – create inventories of the multimedia information objects according to the physical format;  – perform complete  an accurate  descriptive cataloging of  the Multimedia information objects  using  identified  cataloging  standards  into  the  ECA Repository  with  all  the required metadata fields;  – assign a Classification number to  facilitate  identification and retrieval of the physical versions from the shelves/archives; – perform quality control on all repository records by checking for typographical errors and correctness;  – upload and link complementary full text files (in selected appropriate format) for each of the metadata records;  – scan  all  the  appropriate  multimedia  information  objects  such  as  photos,  ECA press releases and save them using a standardized file naming system;  – convert all file formats into the appropriate archival formats; and perform any other duties assigned by the project manager.

Qualifications and Experience:

Qualifications/ Special Skills

  • High School certificate or equivalent is required. Diploma in Library or Information Science or equivalent is an advantage. Experience: Five years’ experience in technical services operations and services of libraries, archives, information network organizations, or those of other related fields. Academic Qualifications: High School certificate or equivalent is required. Diploma in Library or Information Science or equivalent is an advantage.

Languages

  • English and French are the working Languages of the United Nations Secretariat. For this advertisement, fluency in oral and written English and/or French is required. Knowledge of the other is an advantage.

How to Apply:

Interested candidates should send their application through Online [Apply-Now]. For more details visit official website: www.uneca.org