Admin and Store Operations Assistant Job in Mekelle | SNV | JobsNoti

Apply for the latest Admin and Store Operations Assistant job in Mekelle, Ethiopia at SNV (SNV Netherlands Development Organisation). Explore new career opportunities on JobsNoti.com – Africa’s No.1 recruitment website.

Job Information:

  • Position: Admin and Store Operations Assistant
  • Contract Type: National, Full-time
  • Expected start date: As soon as possible
  • Duty Station: Mekelle, Ethiopia
  • Contract Duration: for one year with the possibility of extension
  • Deadline: November 28, 2025

Purpose of the Job:

Admin and Store Operations Assistant is part of Regional Operations team, within a SNV Tigray region, which focuses on providing operation support services in the Tigray, to ensure the availability and quality of administration and logistics, fully support SNV operations.

She/he acts as a service provider, supporting all projects in operation support functions, ensuring a timely response to the projects and the client community.

Job Description:

Administration and Facility

  • Receive visitors and calls, handle their inquiries, and direct them to the appropriate persons according to their needs and the updated visitors’ list tracker.
  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals, if any
  • Maintain scheduling and event calendars and assist on booking meeting rooms and events in the office, including with external hotels, if any
  • Support the operation team on taxi booking and payment preparation at the regional level.

Stock Management

  • Ensure that all goods in the regional office are packed safely and segregated according to their nature.
  • Manage regional stock data and tracking systems in accordance with SNV standard procedures.
  • Always Ensure physical stock in the stores tally with book balances
  • Organize the loading, unloading, and stocking of all stores when stock arrives or is to be taken out.
  • Ensure all stock is in its correct positions and easily accessible.

Fixed Asset Management

  • Manage fixed asset inventory and tracking systems in regional office, submit a report to the Regional Office Manager & Addis Ababa SNV office.
  • Keeps track of all asset and equipment movements and updates asset and equipment registers in SharePoint and SBD
  • Ensure Asset tags for every asset in the region with consultation from the SNV Addis Ababa office.
  • Review and update asset description, tag numbers & categories, and related information in SBD.
  • Monitor and review all receiving transactions for accuracy; and in case of any discrepancy, inform the regional office manager and suggest corrective measures.

Security of stock and Office

  • Ensure that all stocks are secure, and stock levels are per their level on the appropriate bin card/stock cards and other storage documentation.
  • Ensure that the stores and office are in a lockable state and quickly report on any insecurities on the stores
  • Ensure proper cleaning and safeguarding of SNV Tigray regional office

File Management

  • Maintain all store management folders in an orderly fashion.
  • Ensure Warehouse management files archived in SBD.
  • Fixed Asset transfer Certificate
  • Fixed asset disposal (Donations, Sales, transfers etc.)
  • GRN & Packing Lists
  • Stock Cards, Bin Cards
  • Stock Requisition Form
  • Donation in Kind (DIK)

Cleaning

  • Ensure cleaning of all stores and office should be done daily.

Qualifications and Experience:

  • Bachelor’s degree in Management, Business Administration, Procurement and Supply Chain Management, or a related field.
  • Relevant experience with a minimum of 2 or 3 years in operations, warehouse management, fixed asset management, and/or administration activities.

Additional Skills

  • Knowledge of experience in organizational effectiveness and administrative/operations implementing best practices.
  • Familiarity with office operations, filing systems, and document handling.
  • Experience using Microsoft Office applications (Word, Excel, Outlook) and record-keeping tools.
  • Excellent computer skills and proficiency in Excel, Word, Outlook, and Access.
  • Good reporting and communication skills.
  • Attention to detail.
  • Ability to plan with good organizational skills, including prioritization.
  • Initiative and ability to follow up on issues.
  • A demonstrated commitment to high professional ethical standards.
  • Commitment to SNV’s mission and values, gender equality, and social justice.

Competencies

  • Initiative
  • Problem analysis
  • Accuracy
  • Adaptability
  • Flexibility

How to Apply:

Interested candidates should send their application through Online [Apply-Now]. For more details visit official website: www.snv.org

SNV Overview:

SNV is a global development partner, deeply rooted in the countries where we operate. Driven by a vision of a better world where all people live with dignity and have equitable opportunities to thrive Sustainably, SNV strengthens capacities and catalyzes partnerships that transform agri-food, energy, and water systems.