Human Resources Associate Job in Johannesburg | IOM | JobsNoti

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Job Information:

  • Job Title: Human Resources Associate
  • Job Identification: 17673
  • Contract Type; Special Short Term Graded (Up to 9 months)
  • Initial Contract Duration: 9 Months
  • Vacancy Type: Special Vacancy Notice
  • Recruiting Type: General Service
  • Grade: G-5
  • Posting Date: 11/12/2025, 08:05 PM
  • Apply Before: 11/20/2025, 03:29 AM

Responsibilities:

  • Assist the sub-region offices in the coordination of recruitment processes, including but not limited to providing guidance to hiring managers on the preparation of Position Description/Terms of Reference, drafting and posting Vacancy Notice/Special Vacancy Notice/Call for applications; screening and shortlisting applications, drafting interview protocols, preparing and administering written tests, taking part in interview panels as assigned, drafting candidates’ assessment forms, conducting reference checks, preparing job offers, administering recruitment mailbox, etc.
  • Carry-out and support the HRFP in the sub-region in the pre-employment activities such as preparation of Entry on Duty (EOD) documentation and collection of supporting documentation, coordination of EOD medical exams and follow-up with Medical Services on medical clearance, coordinate enrolment in insurance plans as appropriate, support the coordination and delivery of induction sessions, arrangement for security briefing, etc.
  • Perform and support the HRFP in the sub-region with the assigned role(s) in WAVE, paying special attention to data consistency and accuracy; input and maintain data based on approvals and supporting documentation; verify eligibility for allowances and other benefits, monitor and follow up on contractual situations and entitlements, and initiate prompt actions and generate reports, contract extensions, personnel actions and other related documentation.
  • Perform and support the HRFP in the sub-region in the role of Timekeeper; monitor, maintain, update and reconcile leave quotas based on supporting documentation; generate, edit and analyse leave-related reports; respond to questions concerning leave administration; guide staff on request and approval procedure in the system.
  • Carry-out and support the HRFP in the sub-region a wide range of Human Resources actions, including but not limited to preparation of documentation for separation, classification, reclassification, promotion, disciplinary cases, etc. and coordinate with the Regional Office, Administrative Centers and Human Resource Management in Geneva as appropriate.
  • Prepare all reports on personnel matters for the sub-regional office; and submit timely to concerned parties; draft and review routine correspondence, letters, certifications, etc.; open and update personal files, create and maintain a systematic way to archive Human Resources documents (electronic and hard copies). Update and maintain electronic and physical archiving systems in the unit including personnel files with all supporting documentation, recruitment files, Human Resources policies, regulations, guidelines and manuals, internal controls, etc.
  • Assist HRFP in the sub region in monitoring compliance with the performance evaluation process and follow-up with staff and supervisors as needed; facilitate compliance by providing technical guidance on the use of the system.
  • Organize Human Resources events including staff development and training activities in coordination with the relevant units at HQ and maintain updated records for the sub-regional office.
  • Provide information to staff members in the sub-regional office on their entitlements and responsibilities in line with IOM regulations, instructions and procedures. Respond to standard inquiries and refer the most sensitive/complex cases as appropriate.
  • Identify areas for improvement and highlight them to the supervisor; provide inputs for new procedures to complement or to adapt existing ones taking into consideration the specific needs of the office. Assist in analysing and resolving sensitive cases by collating background information, preparing summaries and sharing best practices.
  • Participate in inter-agency Human Resources related working groups as assigned.
  • Provide guidance and training to new/junior staff in the unit
  • Perform other related duties as assigned.

Qualifications and Experience:

Education

  • High school diploma with five years of relevant experience; or,
  • Bachelor’s degree in Human Resources, Business Administration, Psychology or related field from an accredited academic institution with three years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

  • Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage.
  • Attention to detail, ability to organize paperwork in a methodical way.
  • Discreet, details and clients-oriented, patient and willingness to learn new things.
  • Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills

  • Strong interpersonal and communication skills to interact effectively with staff at all levels.
  • Attention to detail and accuracy in data management, reporting, and HR documentation.
  • Ability to work collaboratively in a multi-office/sub-regional environment.

Languages

  • IOM’s official languages are English, French, and Spanish.
  • For this position, fluency in English is required (oral and written).

How to Apply:

Interested candidates should send their application through Online [Apply-Now]. For more details visit official website: www.iom.int

IOM Overview:

The International Organization for Migration (IOM) is a United Nations related organization working in the field of migration. The organization implements operational assistance programmes for migrants, including internally displaced persons, refugees, and migrant workers.