Management and Administration Officer Job in Juba | WHO | JobsNoti

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Jobs in South Sudan
Jobs in South Sudan

The World Health Organization is a specialized agency of the United Nations which coordinates responses to international public health issues and emergencies. It is headquartered in Geneva, Switzerland, and has six regional offices and 150 field offices worldwide.

Job Information:

  • Job Title: Management and Administration Officer – Consultant Grade P4
  • Contractual Arrangement: External consultant
  • Contract Duration (Years, Months, Days): Seven Months
  • Job Posting: November 17, 2025, 1:17:01 PM
  • Closing Date: December 1, 2025, 4:29:00 AM
  • Primary Location: South Sudan-Juba
  • Organization: AF_SSD South Sudan
  • Schedule: Full-time

Purpose of the Position:

In the context of the WHO Health Emergencies Programme/ Emergency Preparedness and Response (WHE/EPR), the incumbent will have front-line responsibility to plan and implement Budget and Finance operations in the WHO Country Office (WCO), including budget preparation, monitoring, reporting and control of all programme and extra-budgetary funds, including management of financial disbursements, follow-up on the liquidation of outstanding funds and imprest management.

Summary of the Assigned Duties:

During the consultancy period, the duty station may change, and duties may be modified, based on the technical needs of the Programme.

  • Organize the day-to-day budget and financial operations encompassing quality control, monitoring and clearance, financial accounting and reporting, workplan and award management, including cash flow forecasting and monitoring, while liaising with relevant team members.
  • Plan, recommend, and implement systems, norms, and procedures, in compliance with existing policies and SOPs, for the administration, monitoring, control, and evaluation of human, financial, and material resources processes within the incident management system.
  • Support planning processes and formulate general and specific budgetary estimates for the emergency preparedness, response, recovery, and resilience activities; ensure the management of funding allocations and awards; track and report on financing against budget; support, monitor, and report on financial implementation in compliance with WHO rules, emergency SOPs, and delegations of authority.
  • Manage funding allocations and the awards process, prepare necessary forms for the awards’ cycle, and implement all budgetary and financial actions in the Global Management System (GSM), which includes workplan funding requests, submission of award budgets, reprogramming of awards, and preparation of expenditure batches, while ensuring speedy response to the EPR cluster’s financial requests. Ensure expenditures are appropriately charged to awards in line with the conditions in agreements with donors.
  • Monitor and follow up on donor proposals and reporting deadlines; verify and provide budgetary clearance to proposals and reports for the resource mobilization team, ensure compliance with relevant financial policies, procedures, and emergency SOPs.
  • Track and report on financing against budget: monitor implementation rates, consolidate financial data, analyze and prepare periodic/ad hoc budgetary and financial statements and returns, identify financial gaps, and recommend remedial or alternative action to managers as appropriate.
  • Develop, update, and maintain an accurate tracking system of all financial activities pertaining to the emergency preparedness, response, recovery, and resilience activities.
  • In liaison with the BOS HR officer, support a range of human resources services, including forecasting future needs, tracking and reporting on HR requirements against plans, status of filled positions/vacancies, in collaboration with the relevant counterparts at the Regional Office and/or HQ. Oversee the accurate recording of financial transactions, calculation and payment of salaries, allowances, and other payments to staff, non-staff, contractors, and vendors.
  • Support imprest account management: analyze expenditures against approved allocations, reconcile cash books with bank statements.
  • Support capacity, performance, and professional development of the administrative team through regular support, guidance, and mentorship.
  • Perform any other related incident-specific duties, as required by the functional supervisor.

Qualifications and Experience:

Education

Essential:

  • Advanced university degree (master’s level or above) in public or business administration, finance or accounting, audit, human resources management, or other social studies from an accredited/recognized institute.

Experience

Essential:

  • At least seven years of relevant experience, combined at the national and international levels in management and administration, including supervision of staff, including experience in supporting emergency or health outbreak operations.

Desirable:

  • Experience in developing countries. Prior humanitarian working experience at the field level, with the WHO, other UN agency, health cluster partners, recognized humanitarian organizations, or with an international nongovernmental organization.

How to Apply:

Interested candidates should send their application through Online [Apply-Now]. For more details visit official website: www.who.int